Terms of Use

These terms govern use of The Vetted Applicator website and procurement platform. By creating an account or using the platform, you agree to them. If you use the platform for an organisation, you confirm that you are authorised to act for it. Contact us at chelsie@vettedapplicator.co.uk.

The Vetted Applicator provides tools for project submission, indicative estimating, contractor vetting, tender management, quotation comparison and contract award. Unless expressly agreed in writing, we are not the client, applicator, designer, surveyor, principal contractor, manufacturer or contracting party for work procured through the platform.

A “Fully Vetted” status means that the stated evidence was reviewed against the platform’s checks at the time of assessment. It is not a guarantee of future performance, workmanship, solvency, safety or suitability for a particular project. Clients remain responsible for their procurement decision and project-specific due diligence.

• Provide accurate, current information and keep sign-in details secure.
• Use the platform only for lawful commercial procurement activity.
• Do not impersonate another person, upload malicious or unlawful material, interfere with security, scrape restricted data, or attempt to access another user’s records.
• Ensure you have permission to upload and share project, company and personal information.
• Tell us promptly if an account or uploaded document may have been compromised.

We may suspend or restrict access where reasonably necessary to protect users, investigate misuse, comply with law or enforce these terms.

Clients are responsible for the accuracy and completeness of project information. Estimates shown by the platform are indicative ranges based on submitted quantities and configured rates. They are not quotations, surveys, specifications or guarantees of final cost.

Applicators are responsible for inspecting tender information, identifying assumptions and exclusions, pricing their bid, meeting deadlines, and ensuring they have the competence, capacity, insurance and permissions required for the work. A submitted or accepted bid may create obligations directly between the client and applicator; users should document their final scope, price, programme, warranties and contractual terms separately.

We may hold, release, reject or request revision of bids as part of platform administration. We do not promise a minimum number of projects, invitations, bids or awards.

Any applicator subscription price, billing period and applicable taxes are shown before payment. Payments are handled by Stripe. Unless a separate written agreement states otherwise, access continues for the paid period and may be restricted if payment fails or a subscription ends. Statutory rights that cannot lawfully be excluded remain unaffected.

You keep ownership of material you upload. You give us a limited permission to host, copy, process and share it as necessary to operate the platform and the relevant procurement process. You must not upload material that infringes another person’s rights.

The platform, branding, software and original content belong to The Vetted Applicator or its licensors. You may not copy, reverse engineer or commercially reuse them except as allowed by law or with written permission.

Users must treat non-public project and tender information as confidential and use it only for the relevant procurement opportunity.

We aim to keep the platform secure and available but do not guarantee uninterrupted or error-free operation. We may change, maintain or withdraw features where reasonably necessary.

Nothing in these terms excludes liability that cannot legally be excluded, including liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation. Subject to that, we are not responsible for contractor workmanship, project outcomes, indirect or consequential loss, loss of profit, or decisions made from indicative estimates or automated outputs. Any further limitation applying to a paid enterprise service should be set out in its separate written agreement.

You may stop using the platform and request account deletion, subject to records we must retain. We may end or suspend access for a serious or repeated breach, non-payment, legal requirement or material security risk.

These terms are governed by the laws of England and Wales. The courts of England and Wales will have jurisdiction, subject to any mandatory rights that apply to you.